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Manager, Office of the Corporate Secretary in Florham Park, NJ at SNI Financial

Date Posted: 3/5/2018

Job Snapshot

Job Description

Manager, Office of the Corporate Secretary
Reporting Relationship: Will report directly to the Assistant Corporate Secretary

Position Description:

  • Manage the Office of the Corporate Secretary.
  • Manage process for preparation, review and distribution of materials for Board of Directors meetings.
  • Maintain and oversee the electronic files, databases, Board portal, shared intranet site and corporate Board books.
  • Manage logistics and a point of contact for Board of Directors and Officers.
  • Oversee and submit Security Exchange Commission filings (Section 16) for Conduent Officers and Directors.
  • Assist with shareholder services.
  • Plans, coordinates and schedules meetings and conference calls, including meeting agendas, for Board of Directors meetings.
  • Coordinates and proofs various reports and presentations for executive management.
  • Maintains and archives hard and soft copies of legal files.
  • Tracks expense reports for Directors.
  • Owns relationship with Transfer Agent.
  • Coordinates and oversees Annual meeting.
  • Works on Proxy Statement and other corporate level projects as needed.

Professional Qualifications and Skills:

  • Self-starter who is able to learn quickly, prioritize multiple tasks, work independently and thrive in a fast-paced environment.
  • Proven track record of functioning as a contributing member to the team in the work place.
  • Ability to maintain a high degree of discretion, displaying courtesy and professionalism in all contacts.
  • Must be detail oriented and possess strong organizational skills.
  • Strong verbal and written communication skills.
  • Proficient in SharePoint and MS Applications: Word, Excel, PowerPoint & Outlook/Outlook Calendar.
  • Ability to maintain calm and professional attitude under pressure or shifting priorities in a fast-paced organization.
  • Ability to be flexible and work outside of normal work hours when required.


  • Bachelor's Degree
  • 5 - 8 years experience working in the Office of the Corporate Secretary