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Accounts Payable & Receivable Clerk in Lawrence, MA at SNI Financial

Date Posted: 4/2/2018

Job Snapshot

  • Employee Type:
  • Location:
    Lawrence, MA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

As an Accounts Payable Specialist you will be responsible for a variety of tasks within accounts payable, payments, and reconciliations.
Specific Accounting duties:
* Verifying and processing all invoices and expense reports submitted for payment
*Submitting all vouchers to Chief Financial Officer, for approval
* Maintaining accurate and up-to-date vendor files in the Great Plains system
*Examining vouchers for any required sales tax payments
* Serving as primary point of contact for vendors and staff with questions about expenses and payables
* Working with the Senior Manager, Finance & Operations, to coordinate reimbursement of staff travel expenses every pay day
* Maintaining electronic, digital, archival record of accounts payable (i.e., "paperless office")
* Generating checks and initiating electronic (ACH) payments every week
* Processing voided checks, as necessary and update Daily Cash Report schedule for payments and voided checks
* Preparing month-end general ledger reconciliation of Accounts Payable
*Working with the Senior Manager, Finance & Operations each month to identify any necessary expense accruals
* Reconciling sales tax account and preparing the monthly / quarterly Sales Tax return
* Assisting the Chief Financial Officer in reviewing quarterly expense projections
As an Accounts Receivable Clerk you will be assisting the accounts receivable staff with invoicing including preparation, pricing, and data entry as needed.
Specific duties:
* Establishing and maintaining company and departmental files related to contracts, legal documents, historical financial reports, client files, and other documents retained as required
* Performing quality control and problem resolution for "Committed Business Forms" used for workflow scheduling and billing
* Printing new CBF's, check for completeness and accuracy; distributing to appropriate billing staff* Serving as liaison between sales & marketing staff and accounts receivable staff to reconcile issues
* Receiving checks and preparing deposits for various accounts
* Verifying, before deposit, correct customer account applications and accuracy of payments
* Maintaining accounts payable paid voucher files including creating new files
* Assisting accounting supervisor as needed with activity related to grants administration Accounts Receivable Clerk - Accounting Administrative Assistant Job Requirements As an Accounting Administrative Assistant you will be working with confidential information and must use the utmost discretion. It is essential that you have good interpersonal skills and the ability to cope with changing priorities.
Additional Accounts Receivable Clerk requirements:
* High school diploma
* Completion of some college course work, preferably in Accounting OR Business, preferred
* 2 - 3 years of experience in a position of responsibility in a business setting with exposure to financial and confidential duties preferred
* Organized and extremely detail oriented
* Excellent communication skill, both verbal and written and proofreading skills
* Proficient in MS Office (Excel, Word and Outlook)