Accountant/Office Administrator

Position Title: Accountant / Office Administrator
Location: Jacksonville, FL
Job Type: Full-Time, On-Site | Exempt, Salary

A well-established and growing civil engineering firm is seeking a detail-oriented Accountant / Office Administrator to join their team. This is a full-time, in-office role supporting both the accounting and administrative functions of a small, fast-paced professional environment (under 20 employees). The ideal candidate is hands-on, proactive, and comfortable operating independently while managing day-to-day financial operations, payroll, and office processes.

Key Responsibilities:
• Accurately enter daily transactions into accounting systems in compliance with GAAP
• Process cash funding, accounts receivable, and vendor payments on a weekly basis
• Perform monthly reconciliations of cash, investment, client, and general ledger accounts
• Prepare and process bi-weekly payroll and timesheets; ensure wage law compliance
• Support quarter-end and year-end close, including balance sheets, P&L, and cash flow statements
• Prepare and file quarterly state and federal tax returns
• Serve as liaison to vendors, auditors, IT support, and internal teams
• Manage administrative tasks related to benefits, compliance, and internal operations
• Assist with audit documentation and improve internal financial procedures
• Maintain confidentiality of sensitive business information
• Perform other related duties as needed

Preferred Qualifications:
• Bachelor’s degree in Accounting, Finance, or related field
• 3–5 years of experience in accounting or office management, ideally in a small business
• Proficient in Deltek Ajera and QuickBooks
• Strong organizational and analytical skills
• Ability to multitask, prioritize, and work independently
• Proficiency in Microsoft Excel, Word, and Outlook
• Clear written and verbal communication skills

Compensation:
• Competitive salary, commensurate with experience
• Potential for contract-to-hire or direct hire depending on candidate fit